How Right-Sizing Your Office Drives Efficiency

Too many or too few workstations can negatively impact cost-efficiency, employee wellbeing, and workflow. One of the core tasks for any workplace strategist is to ensure that the office is right-sized – not too big, not too small. Data and analytics are central to achieving this within an effective workplace strategy.

What does right-sizing mean?

Right-sizing means aligning your office space with real usage patterns, based on:

• How many people are actually in the office each day
• Weekly and monthly attendance variations
• Demand for different types of work zones (quiet, collaborative, meeting)

It’s not about minimising square metres at all costs – it’s about optimising usage and experience.

How to know if your office is right-sized

1. Measure attendance over time – including standard deviation, not just averages
2. Track occupancy by space type – where is demand high or low?
3. Identify trends – not one-off peaks

Making space decisions without data is like flying blind. A workplace strategist combines analytics with behavioural insights.

Want to master the art of right-sizing?

Check out our guide to right-sizing office space with step-by-step tips and best practices for data-driven decisions.

At workplacestrategist.eu, our in-depth e-learning course will teach you how to use analysis, metrics, and forecasting to create efficient, future-proof office environments as part of your workplace strategy.

Learn more about creating smarter workplaces and right-sizing your office at weoffice.eu.